AI is how we do it, and the AI will keep changing. Our part stays the same. We learn how your business really runs, pick the job worth fixing, build it in the tools you already use, and report one agreed number to you every month.
Free. One 15-minute call, no obligation.
Start free, map one job, pay for the setup, and keep us on if you want it looked after. Every account stays in your name.
We map one job the way it really runs, then sort every step.
$999for one job, credited to your setup
See a job mappedWhat's included
For the one job you pick:
We build what the map says, inside the tools you already use.
From $3,000one-time
Read the guaranteeWhat's included
Built from your map:
We stay responsible for the job every month and show you the number we agreed on.
From $750a month, optional
See a monthly reportWhat's included
After the setup:
Some owners don't want to learn AI. They want the work done. Others want their team trained before anything gets built.
Book a free 15-minute callPick one job and we'll do it for a flat monthly fee. You never log in to anything, and every week you get a short report of what was handled. The first job we run is answering new inquiries: every form, email and missed call gets a reply within minutes, day or night.
We promise fast replies inside the rules you approve, and we show you the numbers each week. We don't promise more sales, because closing the job is still yours. See how lead follow-up works
We work through AI on your own jobs, in person in the Phoenix area or by video. Your team sees what AI can and can't do, practices with the AI you already pay for, and leaves with a short list of the jobs worth handing over first. See how AI training works
Everything in the half day, plus time for each person to practice on their own work, one job your team picks walked through step by step, and a written list of what to set up first. Topics, date and cancellation terms are agreed in writing before you pay.
You don't switch email, calendars or software. We connect AI to what your team already opens every day. Before anything goes live, we check exactly what the AI is allowed to see and do.
There's no new app to log in to. When the AI needs a decision, it asks in the place you already check, like your inbox or Teams.
Outlook
Teams
SharePoint
Excel
Gmail
Calendar
Drive
Slack
HubSpot
QuickBooksFour example businesses, not client results. Pick one to see three things your AI did that day without being asked.
A 10-person accounting office that uses Microsoft 365 and Copilot
Email7:30 AMYour Copilot read last night's emailBefore anyone got in, your Copilot sorted the overnight email and flagged the one message the owner has to answer herself.Filing9:12 AMYour Copilot filed a client's tax formA client emailed a W-2. Your Copilot saved the form in that client's folder, so nobody on staff had to.Reminders2:45 PMYour Copilot chased a missing formOne client still owed a document. Your Copilot sent the reminder, so staff didn't have to call.= About 1 hour of staff time savedExample estimate for one day
A 6-person law firm that uses Microsoft 365 and a private AI on its own server
After hours9:42 PMYour private AI answered a late inquirySomeone asked about a consultation after the office closed. Your private AI replied right away, using wording the firm approved.Booking9:43 PMYour private AI booked the consultationThe person picked Thursday at 10:00 AM, and your private AI put the appointment on the firm's calendar.Case files8:05 AMYour private AI set up the case folderThe next morning your private AI made the folder for the new case, and only that case's team can open the folder.= 1 consultation booked while the office was closedExample estimate for one day
A home services company with 4 trucks that uses Google Workspace and ChatGPT
Missed calls7:58 AMYour ChatGPT followed up a missed callThe owner was on a job and missed a call. Your ChatGPT texted the customer a link to book a time.
Quotes11:20 AMYour ChatGPT drafted a quoteYour ChatGPT wrote the quote from the tech's job notes and your price list. The owner approves every quote before a customer sees one.Scheduling3:05 PMYour ChatGPT put the job on the scheduleThe customer said yes, so your ChatGPT booked Friday at 8:00 AM on the calendar.= 1 missed call turned into a booked jobExample estimate for one day
A health office with 3 people at the front desk that uses Microsoft 365 and Copilot
Faxes7:02 AMYour Copilot read the morning faxesThree faxes came in overnight. Your Copilot labelled each one and sorted them for the front desk.Approval7:40 AMYour staff checked the workA person approved all three faxes before anything went into a patient's file.Letters1:15 PMYour Copilot drafted an insurance appealYour Copilot wrote the first draft of the letter. A person reviews the letter and sends the final version.= About 1 hour of front desk time savedExample estimate for one day
Example for a 10-person accounting office. Not a client result.
AI setups break sometimes, and the tools change every few months. With Keep It Working, we catch what breaks, fix it and tell you. When a new AI comes out, we go back through your map and tell you what's worth changing.
The report says what the AI did, what broke, what we fixed and what it added up to. You never have to wonder whether it's still working.
Dispensify makes self-service kiosks for dispensaries. We rebuilt their website and have run their search and AI visibility work since May.
Read the case study“When RDS took over our website, Google was showing us about 25 times a day, and we weren’t showing up for the buyers who were searching for what we sell. Five months later we show up more than ten times as often and we’ve moved up to number one on Google for the search term that matters most to us. If you want to be found, hire them.”
Gio Scianna, President, Dispensify
G&R designs, manufactures, installs and supports self-service kiosks for entertainment venues, restaurants, hotels and retail. We designed and built their new website around real photographs of the machines.
Exterra is a wellness brand we own. We designed and built its online store, and we run it ourselves, so we find out what breaks before a client does.
A podcast site we designed, built and keep running, with every episode in one place.
We also build websites, lead follow-up and custom software, wired into the same setup.
Can't find yours? Send it to us and a person will answer.
A short form and a 15-minute call. We look at what you use today and the task you'd most like off your plate. You leave with a straight answer on whether AI is worth it for you yet, and the one job worth mapping first.
It depends on the job, your data rules and your budget. Well-known assistants like ChatGPT, Claude, Copilot or Gemini are quick to start. A private AI runs on a server you control. Choosing is part of the setup. No AI company pays us, so we recommend what fits.
Yes. A private AI can live on hardware or a cloud server you control, so your data stays with you. We set it up, connect it to your tools and keep it updated.
You can turn it on yourself in an afternoon. The trouble starts after: the AI can read folders it shouldn't, nobody notices when a connection breaks, and no one owns fixing it. Those three things are the service.
You do. Every account is in your name and every setup comes with a one-page handoff. If we stop working together, your setup stays in your accounts. Continued operation depends on your subscriptions, permissions and providers.
The assessment is free. A Process Map for one job is $999, credited toward your setup. AI Setup starts at $3,000. Keep It Working starts at $750 a month. A team workshop is $1,200 for a half day or $2,000 for a full day. Required software licenses and usage costs are listed separately in your proposal.
On the work, yes. You pay half to start, and the second half is due only when the agreed jobs pass the checks we wrote down together. We don't guarantee rankings, leads or savings, and the examples on this page are illustrative.
It starts with a short form and a 15-minute call. You leave with a straight answer on whether AI is worth it for you yet, and the one job worth mapping first.
Free. One 15-minute call, no obligation.
Four example businesses, not client results. Open one to see what the AI handled that day, and when.
A short form and a 15-minute call.
Four steps, in order. Start free, map one job, pay for the setup, and keep us on if you want it looked after. Every account stays in your name.
We map one job the way it really runs, then sort every step.
We build what the map says, inside the tools you already use.
We stay responsible for the job every month and show you the number we agreed on.
What's the free AI assessment?
A short form and a 15-minute call. We look at what you use today and the task you'd most like off your plate. You leave with a straight answer on whether AI is worth it for you yet, and the one job worth mapping first.
You don't switch email, calendars or software. We connect AI to what your team already opens every day. Before anything goes live, we check exactly what the AI is allowed to see and do. There's no new app to log in to: when the AI needs a decision, it asks in the place you already check.
9:41
Example updates from your AI
An "AI agent" is an AI that does tasks for you instead of only answering questions. The list of AIs shows the ones we set up. Not sure which you need? Choosing is our job. No AI company pays us. We test which one does your job best, and it's often not the most expensive.
Example
AI setups break sometimes. A password changes, or a tool gets an update. With Keep It Working, we catch it, fix it and tell you.
Try it with your own business: pick what you use, then the task you'd hand off first. We'll fill in the form for you.
Pick what you use on the left, then a task on the right.
